Crafted Digitalized Safety Compliance and Site Coordination for Construction Teams
We built SafetySphere, a web and PWA platform for construction companies to manage safety paperwork, workforce coordination, and compliance reporting. The system simplifies hazard management, incident tracking, and certificate handling while ensuring accessibility for every role from admin to field worker.
Introduction
The client needed a centralized digital platform to modernize how construction sites handle safety documentation and compliance tasks.
Manual forms, scattered approvals, and a lack of transparency across teams led to inefficiencies and compliance gaps.
The platform needed to:
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Replace manual safety paperwork with digital forms and workflows.
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Support multi-role access for admins, subcontractors, supervisors, and workers.
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Enable document sharing through QR codes for quick, secure access.
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Provide offline-ready PWA functionality for on-site teams with limited connectivity.
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Support automated PDF generation, role-based control, and custom form templates.
The Challenge
Developing a safety-first platform that balanced flexibility, security, and usability across various devices and user types required solving several challenges:
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Complex Role Management: Implementing granular role-based access control (RBAC) across multiple roles and modules without breaking workflows.
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User Accessibility: Ensuring that even non-technical workers could create or access safety reports with minimal training.
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Cross-Platform Consistency: Delivering identical functionality across web, desktop, and PWA environments.
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Document Traceability: Maintaining secure access to safety reports, certificates, and permits while allowing fast retrieval via QR code.
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Scalable Compliance Logic: Supporting multiple safety form types with customizable review and approval workflows.
Our Approach
7Span developed SafetySphere as a modular, cloud-based solution using React, Laravel, and AWS to deliver a powerful yet accessible platform.
Role-Based Access Control (RBAC)
Designed a multi-tier permission system for Admins, Supervisors, and Workers — defining granular read/write privileges across all modules.
Dynamic Form and Template System
Created customizable forms for safety procedures, hazard reports, and incident logs, easily configured per organization.
QR-Enabled Document Access
Integrated unique QR codes into each document, allowing field workers and supervisors to scan and access the latest version instantly.
Safety Compliance Modules
Built specialized modules for Hazard Management, Incident Reporting, Certificates, and Permits, all interlinked for data consistency.
Scalable Cloud Infrastructure
Deployed on AWS with continuous integration pipelines, auto-scaling EC2 servers, and secure PostgreSQL databases for enterprise-grade performance.
7Span’s solution gave us complete visibility and control over our safety documentation. From QR-based access to automated forms, everything became faster, safer, and simpler to manage across our teams.
The Impact
SafetySphere revolutionized how construction companies handle safety compliance and reporting. With automated documentation, role-based workflows, and QR-based accessibility, the platform significantly improved site coordination and compliance accuracy.
Metrics:
40%
Reduction in manual documentation time through automation and digital forms.
85%
Increase in adoption rate among non-tech-savvy workers due to simplified UI and multilingual support.
100%
Safety compliance documentation is digitized and traceable across all active sites.
30%
Improvement in supervisor efficiency due to faster reporting and centralized access.
Making IT Possible
Making IT Possible
Making IT Possible
Making IT Possible
Making IT Possible
Making IT Possible
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